How to track project performance goals

One thing most people wonder about is how to track project performance goals. By successfully doing it, teams are able to understand the results they are achieving and act when a gap is found.

A problem organizations and professionals of all areas face is exactly this: being able to manage all the project performance goals and use the information collected strategically.

But facing this situation doesn’t mean that managers simply don’t do their jobs. Actually most of them try hard to keep track of project performance, but usually have problems to measure it in a meaningful way.

The first thing to point out is that a project has a start point and an end point, and because of that the necessary management of project performance goals is so hard to do.

This tracking has to be assertive and focused on the impact the performance (or lack of performance) has at an exact point in time, not in a long period of time.

Project Performance Goals for Managers

As a project manager, people may find it difficult to focus on their own performance goals, because the project performance goals are usually the main part of the job.

But being able to perform self-assessment on one’s performance goals is essential to also stay motivated and to be able to evaluate how team members and the whole project performance is happening.

Here is a list of 6 project performance goals that managers should pay attention to:

  1. Lead the people

    After having all project performance goals set in your GitScrum tool, and the project under progress, it is time the project manager keep the people involved motivated, working as a team and without being necessary to track the tasks all the time.

  2. Pay attention to the stakeholders

    Besides leading the team to achieve the goals, it’s the project manager responsibility to interact and manage the stakeholders.

    The most important stakeholder is always the person or organization that is investing in the project. They always need to be informed about the project updates and project performance in general.

    The worst scenario is having a cancelled project because the communication between the project manager and the final client (internal or external) didn’t happen correctly.

  3. Control the risks

    One of the most important skills a project manager must have is risk management, because risks can cause problems and demotivate the team if not managed with assertiveness.

    A good project manager will always work to support the team while keeping risks under control, but also understand that if the risks are too high it may not be worth completing and analyzing the project performance goals.

  4. Make sure the project is finished and project performance goals are achieved

    This is ultimately the final job of a project manager. To make sure the project will be delivered and meet the project performance goals that were set during the planning step.

  5. Evaluate the results and gather feedback

    This is the final step of a project, and consequently the final project performance goal of a project manager.

    It’s nothing more than a meeting to discuss things that were positive, and the ones that could be improved for an upcoming project. Although it is simple, managers must not leave it aside and meet with all people involved in the project as soon as it’s delivered.

  6. Use the correct tools

    Project managers nowadays have different tools to help organize project performance and to keep the objectives clear and transparent.

    It is part of their job to use these tools to make the management part easier, as well as improving results by being able to visualize all important information in one place.

    GitScrum is a tool that makes the management of agile projects performance goals pretty simple.

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Project Performance Metrics in Teams

Working with project performance metrics is a great opportunity to better manager teams, but it can be a challenge as well.

The best option to start is to have a group discussion and present the system that will be used, and show everyone that performance metrics are important and will benefit everyone.

When employees start to use project performance metrics to develop their job according to what is expected, the results and motivation increase a lot.

The top 5 project performance metrics for teams are:

  1. Presence

    Some people prefer to work alone and finish the job at home, but this is the project performance metric that encourages team members to work together, share information and knowledge to achieve better results and come up with greater solutions for problems.

  2. Leadership

    All hierarchical levels are expected to accomplish the goals and to do so it’s essential that teams have leaders that take the initiative, motivate others and help everyone to be more productive.

    This is why this project performance metric is important and must be instigated inside teams. To do so, GitScrum is the tool that helps put this in practice.

  3. Quality of work

    It is a project manager task to analyze and rate the deliveries of employees. In order to be fair to everyone, it is necessary to have some guidance for this evaluation and to be careful on how to give feedback to the employees.

    This is also a great opportunity to recognize those who deliver high quality work.

  4. Client satisfaction

    Meeting clients’ satisfaction is really important to have effective teams.

    Considering a scenario where clients are satisfied with the service or product provided, one can consider it as an effective work

    On the other hand, when the client asks for a new product or doesn’t accept a service on the first or second delivery it may indicate a problem with this project performance metric inside the team.

  5. Development of new skills

    The world is changing a lot due to the advance of technology, and because of that people must study harder and more frequently than they used to.

    This is the only way for someone to increasingly develop new skills to use in projects.

    And by using it, one can analyze the results based on project performance and understand what are the outcomes of the studies done.

Why it is important to use a tool to measure project performance

When people are part of a project they usually need guidance and a leader to achieve the project performance goals and understand the importance of all tasks delivered.

By using a tool such as GitScrum to measure project performance, the project manager is able to plan, execute and control a variety of processes and tasks.

These tools are used to ensure that tasks are being completed without taking too much time of project managers.

This is especially useful for large and complex projects, that have different departments and many people involved in each stage of the project.

So summing up, it is necessary to track project performance to ensure the objectives are being achieved.

Both managers and team members have important metrics to follow and a management tool can make the jobs much easier and clearer than simply talking about metrics and objectives once a week and losing track of what was discussed.

Do you need an assistance to track your project performance goals?