When you thought someone else was supposed to do the task, or when you’re into deep in a task and then find out that someone has already completed, It’s a mix of not so good feelings.
That happens because of the lack of communication. Communication is everything for a team. And it can be toxic if you don’t use it well.
Agile community have what is called the “daily stand-up“and that is becoming a lot popular among non-technical teams. They are adapting this agile practices too.
The concept is very simple. You assemble your team for at least 5-10 minutes to share the updates of your work and that’s it.
Lack of communication are critical to productivity , that’s a fact. 86% of executives, educators and employees blame this for the failures in the workplace. And those failures cost money.
At least 13 hours (each week) are used for sending emails, and about 96% of the people that have that job say that a few of those hours are a completely waste of time and that the job automatically feels heavier. Email=Stress.
And you’re less productive if you’re stressed.
A great alternative for emails are Stand-ups, not just because they are fast but mostly because they increase the commitment between workers.
But what you should or shouldn’t do in Daily Stand-Ups?
- Stand-ups are usually in the morning. but they don’t have to be. You have to consider the timezone.
- Use Video chat or speakerphone If video ins’t possible to include remote teammates.
- Don’t follow any orders, keep it high-spirited, you could toss a ball to a teammate where is their turn to speak for example.
- Participate any problems you’re facing , so your team lead can help remove them.
- Provide the opportunity to stakeholders to listen. Not participate, listen. It’s your time.
- Don’t be standing up. Sit down. This is supposed to be the fastest meeting ever. Standing discourages you from being communicative.
- Let the conversation head down. keep moving, and let the relevant people pick the thread back up.
- Be inconsistent with the location or modulation. Moving the meeting around causes a mess, which makes it take longer than necessary. What can be a fast meeting magically can transform into a big one.
Now Take It to the Next Level
- Use a task board like Kanban or Trello and conduct your stand-up around it. Run through each task, understand what needs to be done and see how much work is remaining.
- Use time to share tricks of the trade or articles that you red (something like that) Share, talk like real people, don’t use the 10 minutes just to update the status of your work.
- Being transparent is what you need to be certain that things will keep moving for everyone.