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DOCUMENTATION

Task Effort on GitScrum

The main goal is to demonstrate the setup possibilities of a task.
gitscrum-space-planet

# What is it and how does it work?

GitScrum is a project management platform for dynamic teams. That way, GitScrum always tries to optimize the performance of the teams that use the platform in their daily lives, providing tools that are useful, as well as insights on how the team deals with their work.

On GitScrum, we can apply efforts to all the tasks that make up a project. That way, the team can clearly and directly visualize the complexity and size of the work which is estimated for each task, facilitating the management of the work during the project, as well as helping make up the project sprints, since the efforts can act as indicators for the forecasted work and deadline are precisely defined, generating an improvement in the project and team performance.

# Understanding the good practices

There are many ways and recommendations about the estimation of work in Project Management. The Scrum community considers the Fibonacci Sequence as a great way to estimate efforts.

The Fibonacci Sequence defines a sequence of natural numbers that follow the function: Fn=Fn−1+Fn−2, that is, an “n” element is the result of the sum of its two preceding elements. Therefore, we have as a Fibonacci sequence: 0, 1, 2, 3, 5, 8, 13, 21, 34, 55, 89, 144, 233 and so forth.

GitScrum suggests this sequence (by adding the value of ½, which is very common in the Scrum estimations) as their standard efforts list at the moment a project is registered. You can manage this list and set it up whichever way you think is more effective for your team. For example, you can generate a list of efforts following many formats, such as:

By complexity:
     - Low;
     - Medium;
     - High;

By difficulty:
     - Very easy;
     - Easy;
     - Normal;
     - Hard;
     - Jedy Level;

By the amount of work for one day:
     - 1 day’s work;
     - 2 days’ work;
     - 5 days’ work;
     - more than one week’s work;

The main recommendation regarding the setup of the efforts list is to keep focused on the efficiency of your team. Probably, your team already has a qualification regarding the effort of the work performed, either in a clear document, or subjectively. With GitScrum, your team can take advantage of this feature by facilitating the communication and work negotiation, as well as studying the indicators about effort that are generated by GitScrum throughout time, as shown in the example below.

# How to set up the list of efforts

GitScrum enables each project that is registered on the platform to have its own list of effort options for the project tasks. As a manager, you have the power to manage this list, creating new logs to qualify the effort, or by removing previously logged options.

When you create a new project, GitScrum automatically generates a list of effort based on what is practiced by the planning poker. That way, we have a list of efforts as a suggestion for you, and from that moment, you can access it and manage your options by clicking on “Settings” (Step 01) on your left side menu, and then on the option “Task Efforts” (Step 02) as shown on the image below.

Now, you can manage the order in which the list of efforts will be displayed in the selection fields by moving each log, following indication A on the image below. You can also, if you wish, remove an effort by clicking on the menu which icon is a trash bin, which is represented on the image below by indicator D, and you can also change the title and value of your effort, which later is used to display the sums and estimations in GitScrum.

You can also create new entries for your list of efforts, and this process can be done in the same management screen on your list. You just need to go to the end of the page and fill out both blank fields that will be available after the last item in the list of efforts, as shown in the image below. As soon as you fill the title of your effort and the value it represents, click on “Update Task Efforts” and done, your new effort will be registered.